Job Vacancy Detail
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    Description

     TATA MEMORIAL HOSPITAL

    TATA MEMORIAL CENTRE

    H.R.D. DEPARTMENT

     

    Advt. No: TMC/AD/19/2024                                                                          Date: 09.02.2024


    Applications are invited for the post of

    EXECUTIVE ASSISTANT TO DIRECTOR, TMC

    (initially for a period of one year  on contract basis) at


    TATA MEMORIAL HOSPITAL, PAREL, MUMBAI

    THE POSITION

    The Director’s Executive Assistant plays an essential part in ensuring the smooth running
    of the Director’s Office, providing efficient administrative support to the Director.

    DUTIES & RESPONSIBILITIES

     

    §  Responsibilities will include diary management, travel arrangements and managing correspondences.

    §  Attending the meetings and preparing minutes of the meetings.

    §  Handling incoming calls, e-mail and various other correspondences.

    §  Managing the Directorate filing systems, mailing list and contacts database.

    §  Arranging and scheduling of meetings, appointments and events for visitors and staff.

    §  Liaising with the Director and actively updating his work plan, projects and responsibilities, including monitoring of commitments and deadlines, maintaining confidentiality.

    §  Handling data processing work, collating information and preparing documents, etc.

    §  Any other duties assigned as per the requirement.

     

    REQUIREMENTS

    ESSENTIAL CRITERIA

    Qualifications

    ·      Post Graduation, preferably MBA

    Knowledge

    §  A good working knowledge and skills of Microsoft applications
    (Word, Access, Excel, PowerPoint and Outlook) including a good understanding and practical experience of using databases, spreadsheets and the Internet
    Understanding of Financial spreadsheets in Excel

    Skills

    §  Excellent written and verbal communication skills

    §  Ability to use Internet to research for materials

    §  Planning, prioritisation and time management skills

    §  Excellent logistical skills – making arrangements for travel, complex diary management

    §  Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality

    Experience

    §  At least 5 years professional experience in similar capacity

    §  Experience of working under pressure in order to meet tight and changing deadlines

    Attributes

    §  A tactful, assertive and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority, including the Director and senior colleagues

    §  Ability to work to deadlines by sending priorities and managing workloads


    Compensation: Between Rs. 60,000/- to Rs. 70,000/- per month, commensurate with qualification and experience of the candidate.        
         

    GENERAL INFORMATION:

     

    a)    Last date of online application is  25th February, 2024.                                                                     
    To apply click on the link:      https://tmc.gov.in/temp/frm_Registration.aspx

    b)    No hard copy of the application will be accepted. Applications received after due date will not be considered. Candidates will be screened based on the information provided by them in their Application form. Incomplete applications will be summarily rejected.

    c)    Only the Shortlisted candidates will be called for further Selection process.

     

                                                                                                                    (C.T.SHETTY)

                                                                                                            DY. ADMIN. OFFICER (HRD)
     
     
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