Ref No: TMC/AD/154/2023                                                                                                                         20.12.2023

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TATA MEMORIAL HOSPITAL
(TATA MEMORIAL CENTRE)
H.R.D. DEPARTMENT

APPLICATIONS ARE INVITED FOR THE POST OF

EXECUTIVE ASSISTANT
NATIONAL CANCER GRID-KOITA CENTRE FOR DIGITAL ONCOLOGY (NCG-KCDO)

DESIRED PROFILE

Industry Experience and Qualifications

• 5+ years of experience in supporting office administration, travel logistics, and human resources.
• 3+ years of experience working as an Executive Assistant or Secretary to senior staff.
• Experience in the nonprofit or government sector preferred.
• Bachelor’s degree required; MBA or equivalent degree preferred.

EXPECTED ROLE

Provide administrative, human resource and day-to-day operations support for NCG-KCDO office and staff working on NCG initiatives.

Administrative Support:

•         Manage and organize the office space, ensuring a neat work environment.

•         Handle incoming calls, emails, and correspondence, and redirect them appropriately.

•         Draft, proofread, and edit documents, letters, and reports as needed.

•         Maintain and update the company's filing system, ensuring easy retrieval of documents.

Scheduling and Coordination:

•         Arrange and schedule meetings, appointments, and events for executives and staff.

•         Prepare meeting agendas, take minutes, and distribute them to relevant participants.

•         Coordinate travel arrangements and accommodation for employees when required.

Human Resource Support:

•         Onboard new staff and assist in coordination with internal departments for completion of joining formalities.

•         Arrange and schedule interviews with candidates and provide them with a tour of the office and organization.

•         Organize team events and activities to support team-building efforts.

Communication and Interaction:

•         Interact with clients, visitors, and vendors professionally and courteously.

•         Assist in preparing presentations and materials for meetings and conferences.

•         Collaborate with various departments to facilitate communication and streamline.

processes.

Data Management:

•         Manage and update databases, ensuring accurate and up-to-date information.

•         Compile and analyse data to create reports, charts, and presentations as needed.

Office Operations:

•         Order and maintain office supplies, always ensuring an adequate inventory.

•         Coordinate with IT support for resolving technical issues and managing office equipment.

Confidentiality and Security:

•         Handle sensitive information with the utmost confidentiality and discretion.

•         Ensure compliance with data protection regulations and company policies.

Skills and Attributes

• Excellent English communication skills (spoken and written) with proficiency in business communication, including email etiquette and phone manners.
• Strong ability to engage with senior executives on the phone and work with their office to schedule meetings/discussions.
• Demonstrated ability to work with a wide variety of stakeholders across management hierarchy and interdepartmental staff as well as contractors.
• Good understanding of business needs and ability to prioritize. A proactive approach to problem-solving and taking charge of situations.
• Strong desire to contribute to social impact at scale with a long-term view.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite (Gmail, Google Drive, Google Meet, Google Sheets, Google Slides).

                GENERAL CONDITIONS:

1.    (a) The last date for submission of the application is 03.02.2024 ­

(b) Candidates must send their resume to ncgkcdo@tmc.gov.in only. No hard copy of the application will be accepted. Applications received after the due date will not be considered.

(c) Candidates will be screened based on the information provided by them in their resume.

(d) Tata Memorial Centre reserves the right to restrict the number of candidates called for the interview to a reasonable limit, based on the qualifications and experience of the applicants. Fulfilling the prescribed qualification may not entitle an applicant to be called for an interview.

2.  Tata Memorial Centre also reserves the right to not call a candidate for an interview without assigning any reason thereof.          

3.  All outstation candidates are required to make a note that accommodation will not be provided. 

4.  The applicant must possess a valid email ID. All correspondence with the applicant will be done through email only.  Information regarding the date of the interview will be provided through email to the eligible candidates only.  The responsibility of receiving, downloading, and printing related documents will be of the candidate.  Tata Memorial Centre will not be responsible for any loss of email sent, due to an invalid/wrong email ID provided by the candidate or delivery of email to spam/bulk mail folder etc.   

5.    For further enquiry kindly contact on 022 24177000 Extn: 4666 or email to
        ncgkcdo@tmc.gov.in

(BENNY GEORGE)

CAO (HRD), TMC